A scalable and reliable virtual dataroom is an essential tool for M&A deals and other collaborations requiring secure file sharing. Selecting the appropriate VDR software can help you close important deals faster, decrease risks, and enhance the management of documents across teams.
Choose a simple, intuitive interface. The best virtual data rooms will focus on UX design in order to make it easier for users to perform essential tasks like loading, searching and viewing documents. The dashboards and interfaces that are based on roles and can be customized to make sure that users only see the tools they require. Mobile optimization is essential to gaining access to the system on the move.
To protect your data, strong encryption and security features must be in place. Check for 256-bit SSL and AES encryption to safeguard files in transit and while at rest, and also two-factor authentication as well as customizable watermarks. Find granular permissions according to the role, document and folder levels as well as detailed logs of activity showing who downloaded, viewed and shared files.
The best virtual data rooms are designed to ease secure collaborative work. They are designed to support collaboration across multiple devices, offer easy project management, and a dedicated customer service, and a low learning curve for beginners. They also provide advanced search capabilities as well as an incredibly powerful annotation tool that lets you add notes to documents that are only visible to you (not the other users that are viewing the document). If your team is working with large amounts data, you should look for the right solution that allows you to export the files in bulk.
