It is crucial to ensure that confidential information is safe from scrutiny whether you are handling sensitive information on customers and employees or maintaining confidential files on company accounts or deals. There are a myriad of ways confidential information can be accessed in the event of malicious actors gaining access to employee email accounts or by stealing passwords and usernames. Learn how to secure your business data and avoid an attack.
Ensure that the same protections are in place for your electronic documents as are in place for physical records by using security measures like two-factor authentication and encryption, up-to current antivirus software, regular malware scans and auto-logout options. Furthermore, using secure cloud-based storage options or network drives to store and save documents can help reduce the risk of losing or being stolen.
To prevent unauthorized access to electronic documents, you could also require an electronic signature before anyone is granted access to the documents. This is an increasingly sought-after feature that helps companies confirm the identity of individuals prior to granting access to their confidential documents. It also enhances security of documents since any changes made are instantly identified.
Custom permissions can help to achieve more security by permitting managers to control how sensitive files are printed, opened, and copied. A file can be likewise restricted in relation to the kinds of changes it undergoes, like changing the text or design. Examine trails can also be added to restricted files, which allows administrators to monitor the activities of users and identify any unauthorized modifications.
