A reminder for the board meeting is a excellent way to ensure that everyone is informed and prepared for an event. It typically contains important information including the meeting’s title as well as the time and date and location (or virtual platform) and pertinent items on the agenda. It can also serve as a gentle reminder to participants to go through the materials they have been given and to organize their schedules. A well-crafted reminder can be distributed regularly using templates and tools to motivate participants to attend scheduled meetings and to reinforce the importance of these engagements.
Think about the following when you are creating an engaging and effective reminder for your meeting:
Use an encouraging tone to get recipients to respond or confirm attendance. Also, ensure you send clear and concise email copy that contains all pertinent information. Include the meeting’s link or platform details in your email to reduce the chance of confusion.
It is recommended to send reminders at a strategic intervals, like the first week prior to the meeting, then another reminder on the day prior to the meeting and then one last reminder on the day of the event. This will reduce the amount of time needed to prepare for an event, as well as increase the chance of a successful outcome.
